AI Survival School · Field Reference

The 5 Prompts
Every Business Owner Needs

Copy. Fill in the [brackets]. Paste into Claude, ChatGPT, or Gemini. That's it.

Keep in
THE TRUCK
How to use 1. Hit Copy 2. Replace [brackets] with your details 3. Paste & send 4. Tell it to fix what's off
1

Email — Write & Triage

Stop staring at a blank inbox. One prompt writes the email, the other clears the pile.
WRITE: You are my assistant. Write a [professional / firm / friendly]
email to [who] about [topic]. Under [X] words. Get to the
point in sentence one. End with one clear ask. Give me 2 subject lines.

TRIAGE: Here are my unread emails: [paste subjects/senders].
Sort into: (1) Reply now (2) This week (3) Delegate (4) Archive.
For each "Reply now," draft a 2-sentence reply I can approve.
2

Desktop & File Organizer

Turn a junk-drawer desktop into a system you'll actually keep using.
Here are the files cluttering my desktop/drive: [paste file names
or describe them].

Build me a simple folder system — max 7 top-level folders — and tell me
exactly which files go where. Then give me ONE naming rule so future
files stay sorted (example: YYYY-MM-DD_Client_DocType). Keep it dead
simple. I'm not a file clerk.
3

Daily Budget & Expense Tracker — Excel-Ready

A working spreadsheet with the formulas already written. Paste straight into Excel or Sheets.
Build me a daily budget & expense tracker I can paste into Excel/Google
Sheets. Columns: Date | Category | Description | Money In | Money Out |
Running Balance.

My categories: [fuel, payroll, repairs, insurance, tolls, ...].

Give me the exact formula for Running Balance and a monthly total by
category. Output as a table I can copy directly into the spreadsheet,
then list the formulas separately so I know what to put where.
4

Bookkeeping Assistant

Categorizes your transactions and flags the stuff your accountant charges you to find.
Act as my bookkeeper. I'll paste raw transactions (date, vendor, amount).
For each one:
 • Assign a category
 • Mark Income or Expense
 • Flag anything that looks personal, duplicated, or a tax write-off

At the end: total by category and give me my net for the period.
Ask me before guessing on anything unclear. Don't make numbers up.

Transactions: [paste here]
5

Resume Reviewer + Score

Screen applicants in 30 seconds. Honest scoring, not polite filler.
You're the hiring manager for a [role] at my company.
Here's a resume: [paste].

Score it 0–100 on: relevant experience, skills match, red flags
(gaps / job-hopping), and clarity. Then give me:
 • The score + one-line verdict
 • Top 3 strengths
 • Top 3 concerns
 • 5 interview questions that test the weak spots

Be honest, not polite. I'd rather know now.